PRIVACY
POLICY

PRIVACY POLICY

Introduction

www.cosbots.com is COSBOTS’ hub for communicating electronically with our affiliated songwriters, composers and music publishers, our licensing customers, music and entertainment industry professionals, and the public. In addition to being an informational resource, www.cosbots.com is an interface through which we efficiently and securely exchange critical information with our customers and affiliates. COSBOTS is committed to providing a service that recognizes and protects privacy of all. COSBOTS is a society of composers, lyricists and music publishers. It licenses the use of music for broadcast, public performance and diffusion services and pays the licence fees collected as royalties to the various Rightsholders. Over the past ten years COSBOTS has built credible international relations as well as a strong presence in the Botswana music industry for the benefit of its members.

COSBOTS can be reached at Gaborone International Commerce Park, Unit 1 Plot 93, Gaborone. We can be reached by telephone at +267 3928055 or email: info@cosbots.co.bw. As described more thoroughly below, COSBOTS generally owns all the information collected on http//www.cosbots.com

Information collected and use thereof

COSBOTS collects different information from different visitors depending on their use of the website. You should be aware that, although certain services offered through the web site may require personally identifiable information, that is, identifiable information about an individual such as name, address, telephone number, identity number, passport number, or birth date, place of birth, you’ll always know when we need your personal information to provide the service, and you can always choose not to use the electronic service if you do not want to share your information.

Public Services

For those who use www.cosbots.com as an informational/entertainment resource, COSBOTS does not generally collect or track any personally identifiable information. Although we will provide you with the opportunity to register as a user of www.cosbots.com, you will not be required to register to access the public services offered on this web site. COSBOTS will use the registration information that you choose to provide solely for the purpose of enhancing your experience on our website. We do not presently share personally identifiable information with third parties.

COSBOTS does make use of data-tracking software, however, to analyse traffic to the web site and identify trends in usage to provide you with the best possible service. For example, we may store a piece of data called a “cookie” on your hard drive, or keep track of your IP address, so that we can better understand how the site is used. We use this information solely for developing enhancements and improvements to our service. We will not link cookies to any personally identifiable information, and we do not presently share any individualized information with third parties. COSBOTS may link to third party web sites and may enter into agreements with third party advertising networks. These third parties may have a privacy policy that differs from ours, so you may want to review their policies prior to giving them any of your information.

COSBOTS does not presently share any of the web site usage information that we collect with third parties other than as described in this policy. You should be aware, however, that COSBOTS may use the services of advertising networks to serve up ads on some of our web pages. Advertising Networks frequently use their own “cookies” in their advertising. Once an advertising network has dropped a “cookie” onto your hard drive, the advertising network can determine whenever your computer views a web page containing the network’s advertising. The advertising network’s “cookie” may allow them to store your I.P. address in connection with web page usage information, but the network does not collect personally identifiable information about you, such as name, address or other specific information, unless you give it to them.

COSBOTS may provide visitors with the ability to register to receive electronic newsletters and other materials. These are opt-in services, which means you can choose whether you want to receive the material, and you can always change your mind. COSBOTS will use whatever personally identifiable information you do provide, such as name and e-mail address, solely for purposes of distributing the materials. We may also use aggregated information, such as the number of songwriters who opted in. We do not presently share personally identifiable information with third parties.

Electronic Services

COSBOTS has several applications on the website and will likely continue to develop more in the future. These services often require users to disclose information in connection with the transaction.

Online Application, Works Notification and Music Returns

The COSBOTS website provides our affiliated songwriters, composers, and music publishers with the ability to apply, notify works, and submit music electronically. COSBOTS affiliates will need to enter specific information about themselves and about their musical work(s). All information provided to COSBOTS through the electronic services is stored on an internal COSBOTS computer which is not accessible to the public. Any such personally identifiable can be modified at your request.

COSBOTS will use this information carry out its services to you and may share such registration information with other organizations, such as foreign performing rights organizations, as necessary in furtherance of our representation of musical works. COSBOTS may post some of the information, including song title, writer name(s), and publisher name(s) in a searchable song title database. In addition, COSBOTS may use the information for internal development purposes to improve the systems. COSBOTS may ask you whether you would like COSBOTS to facilitate the process of registering your work with other third parties. COSBOTS will always disclose the identity of the third party prior to sharing any information. Finally, COSBOTS may use aggregated information about the use of the electronic services, such as the number of registrations received, to promote the success of the service.

COSBOTS does not presently share any personally identifiable information provided through electronic services with third parties other than as described above without first obtaining your permission.

COSBOTS may provide special discount programs on trade magazine subscriptions, various equipment, and other third-party products and services. The personal information that you enter when you take advantage of any of these programs will be provided directly to the third party and will be subject to that third party’s privacy policy. You may wish to review their privacy policy prior to entering any information.

Links to Other Websites

COSBOTS maintains links to other websites, including those of publishers, foreign performing rights organization, and licensing customers, to help you find additional information in which you may be interested. Please keep in mind that SAMRO is not responsible for the privacy practices of these other web sites.

Changes to The Privacy Policy

COSTSE reserves the right to change this policy from time. In the event that COSBOTS changes this policy, we will immediately update this policy to reflect the changes and will post the revised policy on the web site. If COSBOTS wishes to use any personally identifiable information that we have obtained through a web site in any manner inconsistent with the policy posted at the time the information was collected, COSBOTS will notify users by e-mail and provide the ability to opt-out of such use.

Required Disclosures

In the event that COSBOTS is obligated by law to disclose personally identifiable information, such as by court order, or lawful warrant from a law enforcement agency, COSBOTS will attempt to notify you of the request so that you will have the opportunity to appear and contest the order or warrant.

Additional Security

In addition to the security measures described above, COSBOTS takes additional steps to protect all of the information we collect. Only those COSBOTS employees who have a need to access your information will have access to your information. We have informed all employees of our security and privacy practices, and we will update all employees as necessary. COSBOTS will undertake to notify any individual who has provided personally identifiable information that may be affected by a breach in security.

Questions or Comments

If you have any additional questions or comments with respect to the security of our website, please call +267 3928055